Free 20-minute call: see which tasks AI could take off your team

AI automation for offline businesses

Double your team.
Without extra payroll

Setting up AI agents in a small business is like hiring extra staff for the work you always needed done but never had the budget for.

See which tasks AI could take off your team.

Find out in a free 20-minute call
Your team
AI agents
More done

Real tasks, from real businesses

What AI agents can do for you

All day. Every day.

These are the areas where AI agents can already take over work, fully or partially.

  • Sales and customers

    Every lead captured, followed up and never forgotten.

    Every enquiry, from your website, email, phone or messages, lands in one place and gets a reply. AI agents qualify who is a real buyer, prepare quotes from your own prices, and follow up until the customer says yes or no. Your customer list stays up to date by itself, so you always know who bought what and who to call next.

    • Lead capture
    • lead qualification
    • follow-ups
    • quotes and proposals
    • customer database kept up to date

  • Customer service

    Fast, consistent answers for your customers, day and night.

    Customers get answers in minutes, evenings and weekends included, based on your own rules and information. Bookings and appointments are confirmed and reminded automatically, reviews get a reply, and complaints are collected and passed to the right person. Your team only steps in when a real decision is needed.

    • Enquiries
    • bookings and appointments
    • reminders
    • reviews and replies
    • complaints

  • Marketing

    Your business stays visible without someone working on it all day.

    AI agents run your content from start to finish: they plan it, create posts, texts and videos in your own voice, edit them and publish them on schedule. They plan seasonal campaigns, prepare ads and send the right offer to the right customers at the right time. You approve; they do the rest.

    • Content
    • videos and reels
    • social media
    • newsletters
    • advertising
    • seasonal offers

  • Orders and operations

    Work moves from order to delivery without chasing.

    Orders arriving by email, phone or message become clear tasks with everything needed to deliver them. Schedules, shifts and routes are planned and updated when something changes. Stock is watched and reordered before it runs out, and the paperwork for each job is prepared automatically.

    • Order processing
    • scheduling and shifts
    • routes and dispatch
    • stock and reordering
    • documents

  • Finance and accounting

    Your numbers in order, every day.

    Invoices go out the moment the work is done, and unpaid ones are chased politely. Receipts and expenses are captured and sorted, bank payments are matched to invoices, and you see every day what came in, what went out and who owes you. At month end, your accountant gets everything they need, already in order.

    • Bookkeeping
    • invoicing
    • payment reminders
    • expenses
    • bank reconciliation
    • cash-flow overview
    • reports for your accountant

  • Purchasing and suppliers

    You pay less for what you buy.

    AI agents track what you pay your suppliers and tell you when a price goes up. They search for cheaper or better suppliers, compare offers side by side, and prepare purchase orders for you to approve. The savings go straight to your profit.

    • Supplier price tracking
    • finding cheaper suppliers
    • comparing offers
    • purchase orders

  • Market and competitors

    You always know what's happening around you.

    Every week you get a short update on your competitors: their prices, offers and promotions. AI agents keep an eye on trends in your market and on new rules and regulations that affect your business, so you hear about changes before they cost you.

    • Competitor prices and offers
    • market research
    • trends
    • changes in rules and regulations

  • Team and admin

    Less paperwork for everyone.

    Inboxes are sorted and calendars kept in order, so only what needs you reaches you. Meetings are summarised with clear next steps. Applicants are screened, new team members are onboarded with your own materials, and anyone on the team can get answers from your company's documents instantly, in their own language.

    • Email and calendar
    • meeting notes and follow-ups
    • applicant screening
    • onboarding
    • answers from your own documents
    • translation

  • Custom tools

    Software made for your business, now affordable for small companies too.

    When off-the-shelf software doesn't fit, we build what you need: a dashboard with your key numbers, a booking page, an internal app, or a new website. What used to need a development team and a large budget is now affordable for small businesses.

    • Dashboards
    • booking pages
    • internal apps
    • websites
    • data analysis

Any size of team

Two people or fifty: AI multiplies what your team can do

No matter how big or small your team is, AI agents take on the extra work. Your capacity grows without growing your payroll.

How it starts

First step: a free audit

The audit shows where automation pays off in your business, and which functions to start with.

Book your free audit call
  1. Free audit
  2. First automation
  3. More done

Some of our recent cases

Who we work withOwner-led small businesses of any kind, from a one-person company to a team of 50.

Care services

Weekly driver planning

Before: A full working day After: Automated

Read the full case

A home care service

Before

  • Drivers dispatched by hand, over WhatsApp and phone calls
  • “Where are you now?” calls just to know where each driver was
  • No view of kilometres driven, route quality or what transport really cost
  • Planning the week took a full working day, then 10+ more hours a week handling changes

After

  • Every driver live on one map, with status updates as they happen
  • Kilometres, routes and costs visible at any time
  • The office steps in only for the rare edge case

Agriculture and food production

Customer list

Before: 500+ customers buried in WhatsApp chats After: Sorted into segments

Read the full case

A family honey farm

Before

  • Finances, customers and tasks held in the owner's head, spread across bank statements, spreadsheets and files
  • 500+ customers existed only in WhatsApp chats
  • No idea which sales channel made money, or what products really cost
  • “We were making decisions blind.”

After (built in four days, on site)

  • Finances from three sources combined automatically, with revenue per channel in a brief every morning
  • Customers sorted out of WhatsApp into segments; 47 recurring tasks on one board
  • Real product costs visible: a price that felt too high turned out to be right
  • Spotted an overdraft costing about €3,500 a month, and replaced it with a 7% loan
  • Monthly revenue doubled within two months, after moving into wholesale and planning each week by the numbers
“They're my best employees now, and my best friends. I honestly don't know how I lived before.”Nastya, Paradise honey farm

Restaurants and bakeries

Bakery invoices

Before: Written 3–4 days later After: Sent on delivery

Read the full case

An owner-run restaurant and bakery

Before

  • Enquiries arriving through Google, TheFork, email and phone, with listings out of date
  • Seasonal and Christmas offers sent out by hand
  • Bakery invoices written three to four days after delivery
  • Supplier price changes impossible to follow, so nobody knew what things really cost
  • The owner's attention split across hundreds of small tasks a day

After

  • Seasonal offers go out automatically, and replies are handled
  • Every table booking is followed up until someone confirms it's covered
  • Invoices are created as soon as an order is delivered
  • Supplier price changes are flagged to the right person, and current costs are visible at any time
  • Most email is handled; the owner hears only about unusual cases
  • Nothing gets lost: no order, no booking

Flooring and building supply

Product questions from the website

Before: The owner answered them by phone After: An assistant that advises like a salesperson

Read the full case

A premium flooring company in Germany

Before

  • Business data spread across WhatsApp, email, phone and one Excel sheet
  • Customers lived in spreadsheets and chats; the CRM sat empty
  • The website had a contact form, so the owner answered product questions by phone, his biggest time sink

After

  • A working CRM with a sales pipeline; website enquiries land in it automatically
  • A website assistant that advises like a salesperson, arranges samples and showroom visits, and hands customers to the team
  • An owner's system that knows the business: tasks, schedule, calculations, purchasing, tenders, connected to analytics, email and finance
  • No extra back-office hire needed, and he used the system to launch a new product line that is already taking orders
“It helps me analyze my tasks and pick the right suppliers. I'm happy with the result, things are moving.”Ilya, Luxfloor

Consulting

Social media posts

Before: Written from scratch each time After: Drafted in her own voice

Read the full case

A strategic consultant

Before

  • Documents scattered, with no single order
  • Every post written from scratch, with no clear brand voice
  • Everything depended on her; materials for each client rebuilt every time

After (a couple of weeks)

  • Folders for each area and each client, everything in its place
  • Posts and texts written in her own voice
  • Materials, context and next steps for each client in one place, so she arrives at every meeting prepared
  • A plain-language guide, so she runs the system herself
“Instead of spending months figuring it out on my own, I had a working system ready in just a couple of weeks.”Ilana, ANILY consulting

Ready to grow your team?

See which tasks AI could take off your team.

Find out in a free 20-minute call